Employment Opportunities

Senior Advancement Associate
The Senior Advancement Associate will directly support the Vice President for Advancement. As directed by the Vice President for Advancement, the Senior Advancement Associate may also provide administrative support to the larger division. The Associate will be responsible for overseeing discrete projects, will coordinate department programs with Advancement staff, senior administrators and will serve as the first contact for trustees, donors and prospects who need to talk or meet with the Vice President.

QUALIFICATIONS:

Thorough knowledge of administrative support field.

Bachelor's degree required.

Minimum of 3 years experience required.

Significant experience working with upper levels of management, providing a high level of support for all aspects of the work being completed by senior staff.

Ability to multi task with several projects/initiatives along with daily responsibilities.

The Associate's level of professionalism, competence, judgment and pleasant demeanor should enable his/her manager to enact successful front-line fundraising.

Attention to detail, excellent organizational and writing skills, reliability, and the ability to think and act proactively are required.

Effective time management capabilities in order to handle multiple projects simultaneously and to meet deadlines.

Strong skills required in PowerPoint, Microsoft Word and Excel software programs.

Database donor tracking.

Ability to take a project from the beginning to the end; ability to follow through.

Demonstrated teamwork ability; problem solver; can-do attitude.

Interest in nonprofit and/or fundraising as a career.

ESSENTIAL JOB FUNCTIONS:

Assist the VP for Advancement in the cultivation process, providing critical support (scheduling meetings, booking conference rooms, coordinating information requirements with other Advancement staff) toward the successful solicitation and subsequent stewardship of major prospects.

Develop relationships with Trustees and their key staff, critical to the Advancement program. Requires a high degree of professionalism and comfort with working with major industry leaders in the community.

Manage tracking of principal gift prospects for the VP for Advancement. Develop expertise with Raiser’s Edge to assist in the tracking of information of major prospects.

Prepare key documents (working with staff within the Advancement Division and the President’s Office) such as: briefings for staff and volunteer leadership to assist them in enacting effective strategies for solicitation and proposals for donors and prospects to further their understanding of the funding needs.

Research data from published and on-line sources that can be shaped into proposals, reports and other supportive materials data and generate analyses that can be shaped into proposals, reports and other supportive material.

Provide assistance in staffing key volunteer committees for the purpose of cultivating relationships with the Museum by key philanthropic individuals. Participate in various campaign events which may require nights and weekends on occasion.

Ability to prepare documents for meetings for VP for Advancement 24 hours prior to the scheduled meeting to provide opportunity for review and final edits.

Acquire a working knowledge of the Gifts Policies and Procedures in order to provide good "customer service" for donors who contact the Sr. VP's office.

Perform other work-related duties as required by the VP for Advancement, i.e. assuming office management responsibilities for the division.

Director of Development
Under the direction of the Vice President for Advancement, the Director of Development serves as a key member of the Advancement team to plan, organize, and implement a fundraising program to secure support for Pacific Oaks College and Children’s School.

QUALIFICATIONS:

Bachelor’s degree required, Master’s preferred.

Demonstrated comprehensive knowledge of the principles of fund raising in higher education.

Minimum 2 years experience in managing annual fund program and other outreach fundraising programs.

Proficiency in prospect research techniques to identify potential donors among individuals, foundations, and corporations.

Demonstrated skill in writing in order to and the ability to evaluate and edit any of these documents for content, style, and format.

Ability to prioritize work assignments and manage work flow.

Demonstrated ability to think, evaluate, and process complex issues and ideas.

Track record of supporting organizational excellence, collaboration, leveraging resources and budget management.

Possess interpersonal skills to work effectively and cooperatively with donors, volunteers, faculty members, community leaders, staff, development colleagues, and support staff.

Ability to motivate and support volunteer constituencies.

Ability to work in an economically- and culturally-diverse environment.

ESSENTIAL JOB FUNCTIONS:

Build and manage a portfolio of prospects and donors, including individuals, corporations and foundations.

Develop strategies and set goals to expand individual giving, particularly with alumni and parents.

Identify, cultivate, solicit and secure gifts from private sources.

Direct and coordinate a growing annual fund program for the College and the Children’s School.

Oversee, direct, and manage development related events and activities.

Manage and track stewardship strategies and goals.

Initiate, conduct, and manage prospect research and analysis.

Assist with board development including staffing board meetings, board committees, and other board activities

Produce professional, clear and compelling proposals and other solicitation materials, acknowledgments, and reports.

Supervises the work of the Advancement Coordinator (see org chart).

Perform other duties as assigned.

Director of Communications
Under the direction of the Vice President for Advancement, the Director of Communications is responsible for designing, implementing, and facilitating external and internal communication strategies and tactics. The Director of Communications works closely with the President, Vice President for Advancement, and other senior administrators to coordinate communications with external and internal constituencies. This position will develop, manage, and oversee an integrated communications portfolio, including print materials, website content, media, institutional publications and other collateral materials.

QUALIFICATIONS:

Bachelor’s degree in Communications, Literature, English or related field of study. Post-graduate or professional degree preferred.
Minimum three years of increasingly responsible communications experience in higher education, nonprofit or related fields.
Thorough understanding of and experience in managing and developing public relations, marketing strategies, and communication plans.
Demonstrated ability to think, evaluate, and process complex issues and ideas.
Track record of supporting organizational excellence, collaboration, leveraging resources and budget management.
Possess sound judgment, intellectual curiosity, and interest in diverse professional challenges.
Must possess excellent verbal and written communications skills to communicate effectively to a variety of audiences.
Detailed knowledge of English grammar, spelling, and punctuation to compose, proofread, and edit business correspondence, reports and other written materials, as assigned.

ESSENTIAL JOB FUNCTIONS:

Assess, design, and implement a comprehensive communications plan
Work closely with senior administration on how best to communicate the vision, achievement, and current work of the organization
Provide a strategic, coordinated and cohesive approach for producing and executing web-based communications, public relations, and publications to ensure the message is consistent and concise.
Serve as the point person to review and edit all outgoing publications, letters, brochures, etc., to ensure accuracy and professionalism.
Monitor the quality and consistency of print and electronic publications, including website, newsletters, brochures, annual reports, announcements, and letters.
Draft, edit, and review communication materials including print materials, web content, announcements, letters, etc.
Build collaborative relationships with media and community representatives to promote and increase the organization’s visibility and standing.
Write and distribute press releases, and respond to media inquiries, when needed.
Coordinate and update content on website on a regular basis.
Provide support for board development including staffing board committees.

Review of applications will begin immediately and continue until the position is filled. Include a letter of interest and a current resume. Send application materials electronically to dcole@pacificoaks.edu, or to Don Cole, Human Resources Director, Pacific Oaks College, 5 Westmoreland Place, Pasadena, CA, 91103.

Pacific Oaks College is an equal opportunity employer and encourages a diversity of applicants.