Students must complete all of their program requirements before their degree can be conferred. Academic program requirements include but are not limited to:
- clinical training (practicum/internship)
- a capstone project (i.e. thesis, portfolio, etc.)
A candidate’s degree progress and eligibility for conferral is assessed by the Office of the Registrar. All students must file the Degree Completion Form form by the deadlines stipulated below in order to be considered for degree conferral.
Degree Completion and Conferral
Pacific Oaks College’s policy on Degree Conferral may be found in the Pacific Oaks College Academic Catalog and Student Handbook. Students must complete all of their program requirements before their degree can be conferred. Academic program requirements include but are not limited to coursework, clinical training (practicum/internship), and a capstone project, i.e. thesis, portfolio.
A candidate’s degree progress and eligibility for conferral is assessed by the Office of the Registrar. All students must file the Petition for Degree Conferral form by the deadlines stipulated below in order to be considered for degree conferral.
Petition for Degree Completion Form
Filing the Petition for Degree Completion form will initiate the degree auditing and, if merited, degree conferral procedures. Once the form is completed and submitted, the petitioner will receive an e-mail to their PO student email account. This will serve as confirmation that the petition has been received in the Office of the Registrar. Students who fail to complete their degree requirements by the end of the semester/session they indicated are required to file a new petition with an updated semester/session of degree completion.
Degree Conferral Timeline
The Office of the Registrar operates within these timeframes related to degree completion:
- Degree Audit – A copy of the degree audit will be sent to the student’s PO email 6-8 weeks after the petition deadline. The email will inform the student whether he/she is on track to complete his/her degree.
- Degree Conferral – Will occur 6-8 weeks after a student completes the final term of enrollment assuming all of final grades have been posted for degree auditing and processing. A notification will be sent to the student’s PO email once the degree has officially been conferred.
- Diploma – The official diploma will be available 7 to 10 business days after a student’s degree is conferred, assuming his/her student account is clear of holds. A notification will be sent to the graduate’s PO email when the diploma is available. The graduate may choose to have the diploma picked up or mailed.
Degree Conferral Fee
The degree conferral fee for bachelor level students is $45. The degree conferral fee for master level students is $65. This fee covers administrative costs to review degree completion. There is a $40 late fee for petitions submitted after the deadline.
After the Petition for Degree Completion form is submitted, the degree conferral fee will be charged to your student account.
If you wish to pay by credit card, please call the Business Office at 626.529.8466 or 800-645-8603 (Option #2). You may also pay with a credit card via the Student Gateway Portal.
Petition for Degree Conferral Filing Deadlines and Award Dates
Ground Students (Pasadena and San Jose Campuses, Off-site Locations)
|Degree Conferral Term||Award Date||Petition Deadline|
|Spring 2019||4/28/2019||9/21/2018-extended until 10/08/2018|
|Degree Conferral Term||Award Date||Petition Deadline|
|Fall I 2018||10/21/2018||5/28/2018|
|Fall II 2018||12/16/2018||5/28/2018|
|Spring I 2019||3/03/2019||9/21/2018-extended until 10/08/2018|
|Spring II 2019||4/28/2019||9/21/2018-extended until 10/08/2018|
|Summer I 2019||6/16/2019||1/25/2019|
|Summer II 2019||7/28/2019||1/25/2019|
Thesis, Portfolio, Practicum Hours, and Admissions Contingencies
In addition to completing coursework, students must complete their thesis, portfolio, practicum hours, or any missing admissions contingencies before their degree can be conferred. Please refer to the Academic Calendar for deadline dates.
Diplomas are produced after the degree is conferred according to the schedule listed above. The Registrar’s Office will notify graduates via email when their diploma is available. Graduates who choose to pick up their diploma must contact the Registrar’s Office. Otherwise, the diploma will be mailed.
Diplomas will be mailed as long as the student does not have holds on his or her record. Diplomas are mailed to the name and address on record with PO or an alternate address provided by the student on the Petition for Degree Completion form. If there is a change in the student’s contact information, please e-mail [email protected] to ensure that the diploma is directed to the correct address.
Students will not receive transcripts, a diploma, or other official school documentation until all library books are returned and any outstanding tuition and fees or other indebtedness to the institution are paid, and financial aid exit counseling is complete. Once a hold is resolved, the student is responsible for contacting the Registrar’s Office. Diplomas will not be ordered until all holds are resolved and students contact the Registrar’s Office.
Diplomas are issued in the name on the Petition for Degree Conferral form. Changes to the diploma name and address must be made within five (5) business days after the email confirmation from campus Registrar team. Any changes made after this will require the student to re-request their diploma by the Duplicate Diploma Request form. The student will then be responsible for the cost of ordering a duplicate diploma.